Productivity Planner by Intelligent Change


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Do you often find yourself busy, while more important tasks get procrastinated on? The Productivity Planner helps you prioritize and accomplish the vital few tasks that make your day satisfying. Quality over quantity. Combined with the **Pomodoro Technique to help you avoid distractions, the Productivity Planner assists you to get better work done in less time.

**There are six steps in the technique:

1 Decide on the task to be done.
2 Set the pomodoro timer (traditionally to 25 minutes).
3 Work on the task until the timer rings.
4 After the timer rings put a checkmark on a piece of paper.
5 If you have fewer than four checkmarks, take a short break (3–5 minutes), then go to step 2.
6 After four pomodoros, take a longer break (15–30 minutes), reset your check mark count to zero, then go to step 1

The stages of planning, tracking, recording, processing and visualizing are fundamental to the technique. In the planning phase tasks are prioritized by recording them in a To Do Today list. This enables users to estimate the effort tasks require. As pomodoros are completed, they are recorded, adding to a sense of accomplishment and providing raw data for subsequent self-observation and improvement

For the purposes of the technique, a pomodoro is the interval of time spent working. After task completion, any time remaining in the pomodoro is devoted to over-learning. Regular breaks are taken, aiding assimilation. A short (3–5 minutes) rest separates consecutive pomodoros. Four pomodoros form a set. A longer (15–30 minute) rest is taken between sets.

A goal of the technique is to reduce the impact of internal and external interruptions on focus and flow. A pomodoro is indivisible. When interrupted during a pomodoro, either the other activity must be recorded and postponed (inform – negotiate – schedule – call back) or the pomodoro must be abandoned.

A pomodoro kitchen timer, after which the method is named